Careers | Pico Play | Attraction Design Company

The administrative executive is responsible for providing personalized secretarial and administrative support to the executive director in a professional and timely manner. The administrative executive director works one-to-one with the executive on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization. The ideal candidate will have a cheery disposition, impeccable organizational skills, and prior experience in an assistant role.

Duties and Responsibilities:

Provides high-level executive and administrative support to the Executive Director and Management team.
Manage office requirements, meetings and diary coordination, meeting documents, correspondence, credit card/financial reconciliations and daily administrative duties
Arrange executive travel, hotel and dining arrangements as needed
General office coordination (stationery, office stock, equipment, etc.)
Handle requests, feedback, and queries quickly and professionally
Provides professional and effective communication and liaises with both internal staff and external stakeholders at all levels.
Maintains systems for recording and storing information.
Escalating urgent matters for attention and response
Ensuring general tidiness and cleanliness of the office, kitchen and meeting rooms

Skills and Qualifications:

Minimum 1+ years’ experience in Administration in an office environment
Excellent time management and organisational skills
Excellent written and verbal communication skills
Full knowledge of office management systems and procedures
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to prioritise tasks and an eye for detail
Strong interpersonal skills with the ability to build relationships at all levels of the organisation
A proactive approach with good problem-solving skills
Ability to work independently with minimal supervision while managing multiple tasks/projects simultaneously

‍

Apply Now

Pico Play is seeking a self-motivated Project Manager to oversee the delivery of design and construction works on a range of exciting local and international themed attraction projects.

The position is based in our Gold Coast office and will require some international travel, including travel to Pico Play's fabrication facilities in Malaysia and Vietnam.

While some project experience in the themed attraction industry is preferred, the successful candidate will demonstrate strong communication skills and high levels of energy and enthusiasm for leading a diverse and specialised team of designers, fabricators and artists. A sound technical knowledge of construction methods and materials is essential as well as having a good command of construction and project planning software.

Pico Play is a global leader in leisure and entertainment solutions for theme parks, water parks, nature parks, surf parks and family entertainment centres.

Employer questions

Your application will include the following questions:

Which of the following statements best describes your right to work in Australia?
How many years' experience do you have as a project manager?
How many years' experience do you have in the construction industry?
Have you worked in a role where you were responsible for budget management & forecasting?

Job description

To deliver your assigned project on budget and on time to the satisfaction of the client.

Manage the workflow of all staff involved in your project team including design, contracts, purchasing, logistics, construction and administrative staff.
Organize and chair regular project meetings with clients, consultants and contractors.
Monitor the income and expenditure cash flow for the project by preparing cash flow forecasts as necessary.
Manage the deliverables of the design team for cost-effective and timely delivery of design documentation.
Engage and manage specialist consultants, contractors and suppliers as required.
Obtain all necessary statutory approvals and certifications from relevant authorities including building, fire, structural department approvals and occupations permits prior to handover.
Prepare and monitor the master program and procurement and trade letting schedule and monitor the Construction Managers progress against the critical path.
Prepare micro-programs, fabrication programs and casting schedules from time to time to monitor complex major tasks.
Oversee construction activities through the construction site team including sub-contractors and suppliers.
Prepare method statements for major tasks and manage QA/QC documentation to maintain the companies quality standards.
Manage variation orders and contract additions and omissions to ensure the projects bottom line is maintained or improved.
Ensure that risks threatening the projects successful delivery are identified, assessed and controlled.
Report to Directors monthly through a project status report including budget and forecast cost report and project status update.

‍

Apply Now

Join the Fun-Makers

The work we do, impacts fun levels globally

Follow our adventures and be the first to know about our opportunities